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Table of Contents
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Revised
January 2006
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INTRODUCTION
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Purpose
of a Conference
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Transnational Participation
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TYPES OF CONFERENCE INVOLVEMENT
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Sole Sponsorship
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Co-Sponsorship
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Technical Co-Sponsor
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Cooperation
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Chart -
Types of IEEE Involvement,
Responsibility & Services Available
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IEEE Logo
- Master Brand
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DEFINITIONS OF MEETINGS
& THEIR PUBLICATIONS
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Meetings
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Publications
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ORGANIZING, PLANNING
& SCHEDULING THE CONFERENCE
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Organizing
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Authorization
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Selection
Criteria for Chairs
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Co-Sponsorship Organization
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Conflict
of Interest
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Planning
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The
Conference Committee
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Financial Responsibility
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The
Program Committee
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The
Publications Committee
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The
Publicity & Public
Relations Committee
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The
Finance Committee
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The Audit Committee
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The
Exhibits Committee
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The Local
Arrangements Committee
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The
Registration Committee
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Scheduling
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Conference
Filing Information
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Insurance Forms
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Business
Interruption Insurance
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Contract
Review & Execution
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Small
Conference Management Functions
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Conference
Management Providers Contracts
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Conference
Held in Regions 7-10
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Cooperation
of Technical/Professional &
Geographic Entities in Conference
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Preliminary
Conference Proposal
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Conference
Organization Chart
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Typical
Planning Schedule for an IEEE Conference
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Appendix
A - Regions 7-10 Transnational Technical
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SITE SELECTION
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Site Selection
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Guidelines
- Site Selection & Hotel Contracts
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Negotiating Contracts
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Executing
(Signing) Contracts
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Sections 6 - 15 should
be distributed to Committee Chairs
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THE PROGRAM COMMITTEE
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TimeTable
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Visual
Point Size Samples
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Session
Summary Form (Sample)
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THE PUBLICATIONS COMMITTEE
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Conference
Proceedings Disseminated Electronically
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PUBLICITY & PUBLIC
RELATIONS COMMITTEE
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THE FINANCE COMMITTEE
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Suggested
Guidelines for Conference Treasurer
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Position
Outline: Conference Treasurer
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How to
Obtain Federal Grant Support
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Contribution
Acknowledgment Letter - "Sample"
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THE AUDIT COMMITTEE
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Agreed
upon Procedures for Review of Conference
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Financials
by Professional Auditors
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Suggested
Procedures for the Audit Committee
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THE EXHIBITS COMMITTEE
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THE LOCAL ARRANGEMENTS COMMITTEE
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THE REGISTRATION COMMITTEE
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TRANSNATIONAL PARTICIPATION
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POST CONFERENCE RESPONSIBILITIES
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Information
to be Retained by Meetings
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FORMS
& SAMPLE DOCUMENTS
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