Templates of Contracts and Legal Documents | 
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All conference contracts with a value of US $25,000 or greater must be reviewed by the IEEE Conference Contracts Department. Conference contracts less than US $25,000 will be reviewed upon request. Send contracts to conference-contracts@ieee.org. |
Meeting Management
Hotel Contract Templates
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Generic IEEE Standard Hotel Template Sample Hotel Contract/ Template Hotel Chain Specific Standard Template Standard agreements have been negotiated with several major North American Hotel Chains. When doing business with the chains listed below, please use their specific contract template. The templates were negotiated to standardize specific legal clauses. "Terms of Sale" (i.e., number of sleeping room nights, room rate, meeting space, concessions, etc.) are to be negotiated with the hotel. Contracts are password protected and allow the tracking of changes. For changes to be accepted, please forward the contract to conference-contracts@ieee.org. IEEE National/Global Account Representatives will work with conference organizers to ensure national contracts are honored locally. If planning a conference or meeting at one of the chains listed below, please contact the IEEE National/Global Representative first. We are currently negotiating standard contracts with other hotel and resort chains. Please check back often.
Starwood/IEEE Standard Template representing Sheraton, Westin, and W Hotels (Word, 232 KB) Dean D'Anna, Starwood, Global Sales Representative dean.d'anna@starwoodhotels.com
Hyatt/IEEE Standard Template (Word, 188 KB) Michelle Nicoletti, Director, Worldwide Accounts
Hilton/IEEE Standard Template (Word, 217 KB) Bob Bitner, Director of Sales
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