Use a content log to indicate the ENTIRE
contents in DESIRED ORDER OF APPEARANCE. List
ALL text, photographs and figures to be included,
along with the names of the electronic files.
Indicate items (logos, photographs, membership
information, etc.) that are pickups from a
previous issue. This content log should include all
the material for that specific issue.
Providing a complete content log is essential, as it
helps expedite the production of your newsletter. In
addition, be sure to indicate your society,
newsletter contact information and volume number/
issue date. Click on the link below for a PDF
version of the content log.
- Download Content Log: ( PDF,
12KB) ( MS
Word, 80 KB)
Do not resubmit copy that has already been
printed but may only need updating. Certain
pieces of the newsletters are maintained in the
desktop publishing program (such as copyright
information, lists of society officers, member
information, conference calendars, etc.).
Indicate the changes on hard copy.
- Submit all contents of an issue at one
time, if at all possible. Please do not
send your material in small increments over an
extended period of time. Keep a copy. If
unable to send contents all at once, indicate
what is yet to come. Please notify us if you
cannot meet the scheduled dates for your
newsletter. Send matching hard copy of all
electronic files. This eliminates any
guesswork as to how you intended the
articles to appear. Indicate a file name on hard
copy and Content Log to match the
electronic file.
- If copy needs editing, indicate changes
to be made in RED pen on hard copy.
- Label all disks with format, program
and version, e.g. MAC/PC, MS Word V.
6.0., etc.
- If desired, you may submit a diagram to
indicate a specific layout of articles
in the newsletter.
- Articles submitted as hard copy only
are input through electronic text
scanning or OCR (Optical Character Recognition).
If the hard copy needs editing, TWO
copies must be provided: 1 CLEAN copy for OCR
scanning with no handwritten changes,
and 1 copy with changes indicated in RED
pen. Faxes do not scan.
- Photographs and figures are input
through electronic graphic scanning.
Black and white original photographs scan best.
Printed and/or screened photographs or
Xerox copies do not scan well and should not be
used.
- Carefully proofread the page proofs,
especially headlines, photo captions,
and proper names. No proofreading is done by
IEEE Newsletters; spell-checking is
performed on scanned text only.
- “Camera-ready” is a
printers' term meaning a paper copy which is
ready to be made into film or
digitalized before it can be made into a plate.
If you submit camera-ready pages, they must be
on reproduction-quality paper or as film
negatives using a minimum of 300 dots per inch
(dpi) -- 1200 dpi is preferred.
Obtain
specific IEEE
graphics submission guidelines (PDF, 36
KB)
- Please do not send the following types
of files:
- PDF
- HTML
- PowerPoint
- Visio
- WordPerfect
- Do not submit graphics embedded in
Microsoft Word or any other word
processing application.
- Do not submit graphics less than 300
dpi at the printed size.
- Saving a low resolution file with a
higher resolution setting in a program
such as PhotoShop DOES NOT increase the
resolution of the image. All it does is
create a larger file size for the same low
resolution image.
- Do not send material embedded in an
e-mail. Rather, attach the file to the
e-mail.
- If multiple items, use WinZip or
Stuffit to compress into a single item
in an email.
